lifehacker lifehacker LifeHacker LifeHacker Are you using it properly? Gmail shortcut keys boost work efficiency

Gmail has more than 80 shortcut keys, but not all of them are needed.

First of all, it's a good idea to remember the 19 types of shortcut keys introduced here. Not only will you be able to operate faster than clicking, but you will also get a good habit of managing emails in your inbox.

Some of them need to be set up so that shortcut keys can be used in Gmail. Scroll down on the General tab of Settings and select Keyboard Shortcuts ON.

Shortcut keys that can be used on the inbox screen

To save time, it's a good idea to sort as many emails as possible without opening all the emails in your inbox. It is better to set it even for batch processing. Still, after all, it is better to be able to do it with the keyboard.

When a certain email is selected on the inbox screen, you should see a blue line on the left side of that email.

You can take an action (such as opening with the "Enter" key) on the mail in that state with the following keys.

・ Next / previous mail: j / k

You can use the arrow keys to move the selected email in your inbox up or down, but if you use the "j / k" key instead, you don't have to move your hand from the typing position. This is useful for processing large volumes of email.

-Selection: x

Press the "x" key to select an email in your inbox (press the "x" key again to deselect it).

You can use this shortcut and the "j / k" key to select multiple emails to apply the action to all selected emails at once.

For example, if you want to archive multiple emails at once without opening them, select all the emails you want to archive, select them and then press the shortcut key below.

・ Archive: y

This shortcut can also be used while reading an email.

If you're looking at an email with a specific label instead of your inbox, you can press the "y" key to remove the label from that email.

Most of the time, you'll want to do that, but if you want to archive it with the label on, press the "e" key.

·search:/

Use this shortcut key to move the cursor to the search box.

・ Cancellation: z

Use this shortcut key instead of "ctrl + z" to undo the last action you took in your inbox.

・ Star (mark): s

・ Snooze: b

・ Compose new mail: c

Shortcut key that can be used when opening mail

・ Move to next / previous mail: j / k

This shortcut key allows you to move to the next / previous email without archiving the email you are reading at that time or returning to your inbox.

-Archive and move to next / previous email: []

If you are looking at an email with a specific label (other than your inbox), you can use this shortcut key to remove the label and move to the next / previous email.

·Delete:#

・ Go to Spam :!

・ Make unread mail: shift + u

・ Reply: r

・ Reply to all: a

・ Transfer: f

Shortcut keys that can be used while composing an email

・ Send: ctrl + enter (for Mac: ⌘ + enter)

-Insert link: ctrl + k (for Mac: ⌘ + k)

-Clear format: ctrl + shift + v (for Mac: ⌘ + shift + v)

When you paste text from multiple documents into an email, the fonts are disjointed and look like a ransom threatening letter.

This shortcut key clears the font, bold, italic, underline, links, and other formatting of all selected text, making it plain text.

How to disable the source format when pasting text into Gmail

Most important shortcut keys

・ Confirmation of shortcut key :?

Some of the Gmail shortcut keys that I haven't introduced this time may have your favorite shortcut keys.

Press the "?" Key to see all shortcut keys. This is exactly the same as "shift + /".

To change an existing shortcut key or remove an unused shortcut key to prevent accidental pressing, go to Settings> Advanced Settings and enable Custom Keyboard Shortcuts next to it. Let's choose.

If you save your changes to this setting and then return to Settings, you should see a new Keyboard Shortcuts tab.

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Photo: Tobias Röder

Source: Gmail

Nick Douglas --Lifehacker US