Ironically, the long-spoken "work style reform" is accelerating at once. Many people were suddenly forced to "think while running", and what has come to be said as an issue in remote work that they are not accustomed to is how to cover communication loss, share information, and work as a team. Is it possible to proceed smoothly? This is because if you are in the same office, you can tell a story if you speak a little, but that is not the case with remote work.
While various collaboration tools such as messenger, business chat, and video conference are attracting attention, Microsoft Teams is the fastest and fastest integrated tool in the history of microphone software that includes the functions of these tools. is. It is a collaboration tool included in Microsoft's business application, renamed from "Office 365" to "Microsoft 365", and can be used from corporate plans of "Microsoft 365 Business Basic" or higher with a monthly fee of 540 yen per user. It is a "hub" for all communication by connecting tools used for work using Office apps such as Word, Excel, PowerPoint, and work such as email, calendar, and cloud storage, but a free version with limited functions is also provided. Has been done. We asked Mr. Yoshitaka Kasugai, who is in charge of "Microsoft Teams" at Microsoft Japan, about the appeal of this tool and how he actually uses it as a user during remote work.
No need to switch between multiple tools!Anyone can use this one
This interview was also done on Teams. You can also invite outside members to your guests, and you only need your email address and browser to join.
"Microsoft Teams" is often compared to "Slack" and "Chatwork" as business chat tools, and "Zoom" and "Webex" as video conferencing tools. But its biggest feature is that it's a business chat tool, a video conference tool, and a place for collaborative work and file sharing using Office apps. As the name suggests, everything you need to work as a team is all-in-one. That's what Teams is all about, Kasugai explains. “From chat to call, get together for a video conference, and collaborate on documents while discussing, seamlessly work without switching applications. Synchronize with Exchange so it's exactly the same schedule as your Outlook calendar. You can manage it. You don't have to learn how to use multiple tools or switch screens. "
You can also collaborate using Office apps on Teams
At Microsoft, "teams" are created not only for each department but also for cross-divisional projects, and various information is shared on one screen. For example, unfortunately, the cherry blossom viewing project team, which could not be realized this year, shared Excel data for task management with all members, discussed the division of roles, and said that the archive remains so that it can be used from next year onwards. It's like that. Members from outside the company as well as inside the company can be invited to the "team", in which case the other party can join as long as they have an email address and a browser.
Communication between individuals or with a small number of people is basically done by "chat", but if "it is faster to talk directly!", You can switch to a call with one click. You can also leave a voicemail (answering machine) when the other party is not facing the screen, and the content is displayed as text. It is a convenient mechanism that "you can understand who called what requirements without asking" (Mr. Kasugai).
Not only chatting to calling, but also file sharing can be done on the spot without switching tools. In addition, Kasugai says that it is often done to share Word files on the spot and edit them at the same time while discussing them. Communication and information sharing, file sharing and co-editing necessary for working as a team are all completed on "Microsoft Teams" without the hassle of launching a new application or switching screens. .. In addition, there is a mechanism to receive outside line calls, and it is possible to pick up calls to the office at home.
On the other hand, video conferences can be managed with a calendar linked to Outlook, and at Microsoft Japan, from regular team meetings to external meetings to 100-person general meetings, face-to-face meetings of various sizes are available on a daily basis. A meeting is being held. As with chat, you can easily share files in video conferences, use screen sharing and whiteboards, blur backgrounds in video conferences, and use original virtual backgrounds. Although it does not support Japanese, it has already implemented a function to captivate what you say in real time.
In addition, a mechanism to cut noise such as typing sounds and a hand raising function will be introduced in an update in the near future. In addition, plans have been announced that Microsoft Teams will be available for personal use in the future. "Recently, as a device to compensate for communication loss, we are also holding a video conference where you can chat freely by using time such as lunch," says Kasugai. It seems that new initiatives such as casual sessions with executives participating have already begun within Microsoft Japan so that they can have a sense of unity even in remote work.
Related information ・ Link with outside line numbers in Teams https://www.softbank.jp/biz/cloud/microsoft/o365/unitalk/
・ Useful information for Teams & Microsoft Japan's remote work support content, etc. https://www.microsoft.com/ja-jp/biz/wsi/teams-remote-work.aspx
・ Microsoft 365 Personal https://news.microsoft.com/ja-jp/2020/03/31/200331-introducing-new-microsoft-365-personal-family-subscriptions/
・ Office 365 plan function https://docs.microsoft.com/ja-jp/office365/servicedescriptions/office-applications-service-description/office-applications-service-description
Interview / text / Yuriko Ota
Furthermore, the special feature of the latest issue of the magazine "DIME" is "The strongest! Rapid! Telework gear". Due to the influence of the new coronavirus, the number of people who work from home is increasing rapidly, but it is also a fact that various stresses and problems are occurring along with it. For such teleworkers, how to select devices (web conferencing compatible PCs, high-definition webcams, ultra-fast Wi-Fi routers, sub-monitors, desk lights, speakers, posture correction chairs, etc.) to realize comfortable telework, Introducing in detail business chat tools that you can really use, how to proceed efficiently, know-how for creating an environment, security measures, solution services, etc. In addition, we will introduce the know-how to work efficiently by closely interviewing business people of various companies practicing cutting-edge telework.
In addition, there is a lot of information you want to know now, such as a super convenient all-purpose camping gear pictorial book, winning stocks to buy now, trend spots in Tokyo evolving due to redevelopment, and thorough dissection of super rookie Roki Sasaki, who has the highest degree of attention. Please purchase the June issue of DIME.
* The electronic version does not include an appendix.
"DIME" June issue Released on April 16, 2020 Special price: 900 yen + tax Shogakukan
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